Change Control Processes
A Change Control process will always need to be performed when changes are made to a system, piece of equipment or product.
The process must ensure that all changes are identified, planned and implemented in a way that’s regulated and coordinated. It should reduce the risk of any deviations or problems occurring both during or as a consequence of this procedure.
Change Control Functionality
A change control process is usually made up of several stages/steps which (if done correctly) should guarantee that the change is fully planned and evaluated before it is approved to be used within the company, ensuring the least amount of interference to all of your operations as possible. This process should also reduce the likelihood of unnecessary changes being made as there will always have to be logical reasoning behind the decision, and it will also mean that resources are used in a cost-effective way because they’ll only be used if they are 100% required, which minimises waste.
After a suitable period of time, the effectiveness of the change must be reviewed to see if it has fulfilled its purpose, has caused any issues/deviations or if any further changes and improvements will need to be made. The appropriate time period will depend on the possible risk(s) that could be a potential consequence of the change. Re-assessments will also need to be carried out; again this should be based on risk: Don’t let standards slip!
If any other changes need to be made or if further actions have to be taken, another change control process will have to be carried out. You must make sure to assess why this change/action is needed and learn from any mistakes made in the previous process.
Following Up
To ensure that all change control processes are successful, the personnel involved must have training on how to plan and implement them. The RP will have to oversee and approve the whole process so training will be needed for them to know what has to be included during the process for it to work, so that nothing is missed.
If something went wrong whilst executing a change it could lead to major disruptions not just within the area the change occurs in but with other operations as well. There could also be a risk to human health if the integrity of the product is impacted negatively. Training is essential for all personnel involved to prevent these issues.
Training, Backup and Support
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